How to Create Team Policies on Croissant
Build a tailored workspace program for your organization. Control spend, restrict regions, layer multiple policies, and choose how strictly to enforce them — all from the Croissant admin dashboard.
A Tailored Workspace Program for Your Organization
Croissant team policies give People Operations teams full control over how their teams use flexible workspaces. Whether you need to cap monthly spend, limit bookings to specific regions, or require manager approval before a booking is confirmed — policies let you define the rules that match your organization's needs.
Target sub-teams, set frequencies, and layer multiple policies together. Here's how it works.
Build Policies Around Your Org Structure
Every organization is different. Croissant team policies are designed to adapt to your org structure — not the other way around.
Control Based on Sub-Teams
Apply policies to your entire organization or narrow them down to specific sub-teams. Create separate policies for each group with different spend limits, allowed regions, or enforcement levels.
Set a Policy Frequency
Each policy operates on a frequency — daily, weekly, or monthly. Once set, the policy resets automatically at the end of each cycle, so there's nothing to manage on an ongoing basis.
Layer Multiple Policies
Create multiple policies and layer them together. Set a $50/day cap alongside a $600/month ceiling, combine spend limits with region restrictions — members must satisfy every active policy before a booking is confirmed.
Real-World Policy Scenarios
Here are some common scenarios where team policies help companies stay in control while keeping their teams productive.
Drive HQ Attendance, Support Remote Work
Many organizations offer Croissant as a benefit for employees who need a workspace away from home — but don't want it used as a substitute for coming into the office. By blacklisting the regions around your HQ, you can ensure employees near the office use HQ when they're local, while still giving distributed team members full access to coworking spaces in their area.
This keeps the workspace benefit focused on its intended purpose: supporting distributed work, not replacing the office down the street.
Granular Spend Controls: Daily, Weekly & Monthly
Budget management is one of the most common reasons companies adopt team policies. Each Croissant policy has a frequency — daily, weekly, or monthly — and you can create separate policies at each level. This lets you stack a $50/day policy with a $200/week policy and a $600/month policy, each enforced independently.
If a member exceeds any of these limits, the policy's enforcement mode kicks in — whether that's a soft warning, a manager approval step, or a hard block.
Fair & Equitable Access for All Employees
A workspace benefit only works if every employee has a fair shot at using it. Without guardrails, a small number of heavy users can consume a disproportionate share of the budget — leaving others with limited access. A weekly usage policy ensures the benefit is distributed equitably across the team.
For example, set a policy that limits each member to 3 bookings per week. Everyone gets consistent access, no one monopolizes the program, and People Operations can confidently communicate the benefit as something the entire team can rely on.
Three Enforcement Modes
Every policy includes an enforcement mode that determines what happens when a team member's booking would violate the policy. Choose the level that fits your organization's culture and governance requirements.
Warn
The member sees a notification that their booking exceeds the policy, but they can still proceed. This is ideal for organizations that want to raise awareness around spending without blocking productivity. The violation is logged for admin review.
Approval
The booking is placed on hold until a designated approver (typically a manager or team lead) reviews and approves or rejects it. This balances flexibility with oversight — team members can still request workspace access, but someone in the approval chain has final say.
Block
The booking is prevented entirely. The member cannot complete the reservation until they choose an option that falls within the policy's rules. This is the strictest mode and is best suited for hard budget ceilings or region lockdowns where no exceptions should be made.
Compliance Reporting & Audit Trails
Policies are only as useful as the visibility they provide. Croissant gives People Operations teams a dedicated compliance report for every active policy, showing which team members are compliant and which are not.
Compliant vs. Non-Compliant Members
At a glance, see exactly who on your team is operating within the policy's rules and who has triggered a violation. The report breaks down compliance status per member, making it easy to spot patterns and take action.
Audit Trail with Reasoning
Every non-compliant event includes a detailed audit trail explaining why the member triggered the policy. Whether it was a spend limit exceeded for the day, week, or month, or a booking in a restricted region — the reasoning is logged automatically so administrators have full context without needing to investigate manually.
This audit trail is invaluable for People Operations teams monitoring workspace program adoption, running quarterly reviews, and ensuring policy changes are having the intended effect.
Ready to take control of your team's workspace program?
Set up custom policies for your team in minutes. Control spend, restrict regions, and enforce compliance — all from the Croissant admin dashboard.
- Granular spend controls by team, day, week, or month
- Region-based restrictions for expanding markets
- Three enforcement modes: Warn, Approval, and Block