How to Create Team Policies on Croissant: Control Spend, Regions & Enforcement
Build a tailored workspace program for your organization. Control spend, restrict regions, layer multiple policies, and choose how strictly to enforce them — all from the Croissant admin dashboard.
A Tailored Workspace Program for Your Organization
Croissant team policies give People Operations full control over how teams use flexible workspaces. Cap monthly spend, limit bookings to specific regions, or require manager approval before a booking is confirmed — policies let you set the rules that fit your organization.
Target sub-teams, set frequencies, and layer multiple policies together. Here's how it works.
Build Policies Around Your Org Structure
Every organization is different, so Croissant policies adapt to your org structure — not the other way around.
Control Based on Sub-Teams
Apply a policy to your whole organization or narrow it to specific sub-teams. Each group can have its own spend limits, allowed regions, and enforcement levels.
Set a Policy Frequency
Each policy runs on a frequency — daily, weekly, or monthly — and resets automatically at the end of every cycle, so there's nothing to manage day to day.
Layer Multiple Policies
Stack policies together: a $50/day cap alongside a $600/month ceiling, or spend limits combined with region restrictions. A booking has to satisfy every active policy before it's confirmed.
Real-World Policy Scenarios
A few common scenarios where policies keep companies in control while keeping teams productive.
Drive HQ Attendance, Support Remote Work
Many companies offer Croissant for employees who need a workspace away from home, but not as a substitute for the office. Blacklist the regions around your HQ and local employees use HQ when they're nearby, while distributed teammates keep full access to coworking spaces in their area.
It keeps the benefit focused on what it's for: supporting distributed work, not replacing the office down the street.
Granular Spend Controls: Daily, Weekly & Monthly
Budget control is one of the most common reasons companies adopt policies. Because each policy has its own frequency, you can stack a $50/day policy with a $200/week policy and a $600/month policy — each enforced independently.
If a member exceeds any limit, that policy's enforcement mode kicks in — a soft warning, a manager approval step, or a hard block.
Fair & Equitable Access for All Employees
A workspace benefit only works if everyone gets a fair shot at it. Without guardrails, a few heavy users can eat up most of the budget and leave everyone else short. A weekly usage policy keeps access spread evenly across the team.
For example, limit each member to three bookings per week. Everyone gets consistent access, no one monopolizes the program, and People Operations can promote the benefit as something the whole team can rely on.
Three Enforcement Modes
Every policy has an enforcement mode that decides what happens when a booking would break the rules. Pick the level that fits your organization's culture and governance needs.
Warn
The member is told their booking exceeds the policy but can still proceed. Ideal when you want to raise awareness around spend without blocking productivity. Every violation is logged for admin review.
Approval
The booking is held until a designated approver — usually a manager or team lead — approves or rejects it. It balances flexibility with oversight: members can still request access, but someone in the chain has the final say.
Block
The booking is stopped entirely — the member can't complete it until they choose an option within the rules. The strictest mode, best for hard budget ceilings or region lockdowns where no exceptions apply.
Compliance Reporting & Audit Trails
A policy is only as useful as the visibility it gives you. Croissant provides a dedicated compliance report for every active policy, showing exactly who's within the rules and who isn't.
Compliant vs. Non-Compliant Members
See at a glance who's operating within the rules and who has triggered a violation. The report breaks compliance down per member, so patterns are easy to spot and act on.
Audit Trail with Reasoning
Every non-compliant event comes with an audit trail explaining why the policy was triggered — a spend limit exceeded for the day, week, or month, or a booking in a restricted region. The reasoning is logged automatically, so admins get full context without investigating by hand.
It's invaluable for monitoring program adoption, running quarterly reviews, and confirming that policy changes are having the intended effect.
Ready to take control of your team's workspace program?
Set up custom policies for your team in minutes. Control spend, restrict regions, and enforce compliance — all from the Croissant admin dashboard.
- ✓ Granular spend controls by team, day, week, or month
- ✓ Region-based restrictions for expanding markets
- ✓ Three enforcement modes: Warn, Approval, and Block
